Aislelight

Wedding contract & payment workspace

Guide

What to pull from a signed wedding vendor contract

The signed PDF is the document that actually binds you. Pull the payment lines from there, not from a later invoice or a memory of what someone said on a call.

Four lines that matter

Open the signed contract and write down four things: the amount, when it is due, what it covers, and the cancel-by or change window. Amount and due date keep the last month from being a guess. What it covers tells you whether you are looking at a deposit, a progress payment, or the final balance. Cancel-by is the last day you can walk away or change the booking without a surprise.

The signed PDF wins over a later invoice

Vendors send invoices. Those can be useful. They are not the source of truth when they disagree with the contract you already signed. If an invoice shows a different due date or a new fee, go back to the signed PDF first. That is the document both sides agreed to.

Start with the venue, then use the same checklist

Do the venue first. It is usually the largest contract and the one with the most payment lines. Then run the same four-line checklist on the caterer, photographer, florist, and everyone else. If two people are reading, use the same list so one of you does not skip cancel-by while the other skips what a payment covers.

Let Aislelight read the PDF. You review before anything is saved.

Aislelight reads the signed PDF and pulls those four lines into a shared view. You review the extraction before it is saved. It is not a lawyer and it does not replace reading the contract. It is a way to get the payment picture out of the PDF and in front of both households.

It is not a full wedding planner. It is not a vendor CRM. It is the workspace for the contracts you already signed and the payments that still matter.

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Questions couples ask

What should I copy out of a signed vendor contract?
At minimum: each payment amount, when it is due, what it covers, and any cancel-by or change window. Those four lines are what surprise couples later.
Where do final balances hide in a contract?
Deposits are usually near the top or on a payment schedule page. Final balances and cancel-by windows often sit in the middle of dense terms. Read the payment schedule and the cancellation section even when they are not on page one.
What if a later invoice disagrees with the signed contract?
The signed PDF wins. An invoice is a request to pay. The contract is what you agreed to. If the two disagree, go back to the signed document and ask the vendor to explain the difference before you treat the invoice as the new schedule.
What is a cancel-by date?
It is the last day you can cancel or change the booking under the terms you signed, often before a larger portion of the fee becomes due. Missing it is how talking about canceling turns into a payment you still owe.
Can Aislelight read the PDF for me?
Yes. Upload the already-signed vendor PDF. Aislelight extracts payment amounts, due dates, what each payment covers, and cancellation windows. You review that extraction before it is saved. It is not legal advice.

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